1. WELCOME:
The chair welcomed everyone to the meeting, thanking them for attending.
2. APOLOGIES FOR ABSENCE:
Apologies for absence were received from Denise Letts and Graham Ashford.
3. MINUTES OF PREVIOUS MEETING:
The Minutes of the meeting held on 11th October were taken as read. It was proposed by Muriel Wills, seconded by Ira Allen and unanimously agreed they be adopted.
4. MATTERS ARISING:
Delegates asked how the web site was proceeding. The chair stated that Raj Chand, the developer, had already arranged 2 meetings with the committee members to show progress and to confirm things were developing as instructed. He hopes to have the web site up and running by the end of November.
The chair stated that she would like to be able to formally launch the web site at the December meeting, when she would arrange for a demonstration.
5. TREASURER’S REPORT:
There has been no change in the accounts. Current Account, £647.27: Deposit Account, £2,134.84; Holme Tower Account, £105.94.
AY apologised for not being able to attend meetings due to ongoing health issues. She offered to resign. The delegate meeting was forthright in its support, and a vote of confidence was suggested and carried. AY stated that she will draw monies from the account to pay for the web development. The report was accepted on the proposal of Evelyn Wainscott, seconded by Cath Parfitt, and carried unanimously.
6. SECRETARY’S REPORT:
There was no correspondence.
The secretary reported that the Exs Boys team had folded due to lack of players.
He was also experiencing problems with his computer and may have to call on the chairs help to publish material for the Penarth Times.
8. ANY OTHER BUSINESS:
The meeting asked why there had been no match reports again in the PT. the secretary explained that there had been a lack of communication between the minutes sec, the fixture sec and the trainee sec. and that he hoped that this had now been resolved and that we should get match report from next week.
The chair suggested that the match report also include a message to disbanded teams inviting players who were still interested in playing to contact the secretary for details of teams that they could join.
Peter Colley asked for clarification as to when the rearranged games form this half of the season should be played. It was confirmed that all games form this half of the season should be played before the start of the January games.
Gareth Jones asked that teams be reminded of the rule stating that games should be underway by 8.15. It was agreed that said notice would be placed in the PT.
“15 All matches to commence not later than 8.15pm. All teams to be complete by the last but 1 player of the visiting teams second roll. Captains to ensure that the full names (initials and Surname) of their players are recorded on the score-card and the board. Home team’s first roll should be completed by 8.45pm.”
Val Poole gave her apologies in advance for next meeting as she will not be available to attend.
There being no further business, the Chairman closed the meeting.
Action points:
• LH formally launch the web site at the December meeting,
• LH arrange for a Web demonstration.
• GA to add this to the agenda
• AY draw monies to pay for the web development.
• TS, GA, RS produce match reports for the Penarth Times
• TS, GA, RS add contact details for disbanded players who still wished to play for the Penarth Times report
• TS, GA, RS reminder of the rule stating that games should be underway by 8.15 to be placed in Penarth Times.
