1. WELCOME:
The Chairman welcomed everyone to
the meeting and thanked them all for coming out on a particularly cold and wet
evening.
There were ten teams represented
as per the attached Attendance Sheet.
2. APOLOGIES FOR ABSENCE:
Apologies for absence were
received from Denise Letts and Terry Sealey.
3. MINUTES OF PREVIOUS MEETING :
The Minutes of the meeting held
on 12th January were taken as read. It
was proposed by Muriel Wills, seconded by Joan Hughes and unanimously agreed
they be adopted.
4. MATTERS ARISING:
With regard to the money
outstanding, the Treasurer stated that she had again been in touch with Rob
Lewis, but had failed to make any meaningful contact. She had arranged a
meeting with him for 10 a.m. tomorrow morning (Friday 10th). During a short
discussion on the subject Joan Hughes proposed that we let the matter drop and
write off the money owed. This was
strongly opposed, particularly by the Treasurer, and it was agreed to see what
happened when, or if, the scheduled meeting took place.
5. TREASURER’S REPORT:
The Treasurer gave the balances
of our accounts as follows: Current
Account, £248.02: Deposit Account,
£2,134.02; Holme Tower Account, £309.89.
The report was accepted on the proposal of Evelyn Wainscott, seconded by
Val Poole, and carried unanimously.
6. SECRETARY’S REPORT:
In the absence of the Secretary
his report was given by the Chairperson.
Entry Forms for the Summer
Competitions are available, and were handed out to Delegates present. The remaining forms were left behind the Bar.
The Secretary stated that he was
having trouble with his reports in the Penarth Times. He would make efforts to ensure that they got
things right.
7. SUMMER BASH:
The date had been set for 29th
June – The Sunsets had been booked – the ticket price would remain the same –
and volunteers, male, had agreed to be available to carry the hot food from the
kitchen to the Prince William Suite. There was some discussion as to what food
would be made available, and it was agreed that Val Poole make some enquiries
at Lush’s. The treasurer would approach
her contacts a the chair would approach local Indian restaurants to see if they
would like to get involved. Once the food was agreed the chair would make up
the tickets and arrange fr them to be printed along with a number of posters.
Graham Ashford agreed to ask the Sunsets to use their contacts to get as much
publicity for the Bash as possible. Denise and Sonia were delegated, in their
absence to run the raffle again, and Joan Hughes agreed to make contact with
Marie Cure for sponsored publicity material.
The chair suggested that at bash
be a standing agenda item for the next few months, and that a rota for the help
would be helpful to clarify who would be doing what on the day.
It was also agreed that a
contingency would need to be in place in case we were left with a disco again
this year.
8. ANY OTHER BUSINESS:
Kath Parfitt asked for clarification
of the rules relating to the knocking down of pins. It appeared that there had been a problem
when a skittle pin which had been hit by the ball rebounded to hit another pin. There had been an argument which had resulted
in the pin being reset. It was agreed
that this was incorrect. The Secretary
was asked to include in his report (from time to time) explanations of
“unwritten rules”.
The conditions at the BP club’s
alley were briefly discussed and the secretary suggested that the chair and
secretary should meet with Ken Francis the club secretary to see if there was
any way to resolve the issue.
There being no further business,
the Chairperson thanked everyone present for their attendance and closed the
meeting.
