Delegates Meeting: 8th November 2012

1.  WELCOME:

The chair welcomed everyone to the meeting, thanking them for attending.

2.  APOLOGIES FOR ABSENCE:

Apologies for absence were received from Denise Letts and Graham Ashford.

3.  MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 11th October were taken as read. It was proposed by Muriel Wills, seconded by Ira Allen and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

Delegates asked how the web site was proceeding. The chair stated that Raj Chand, the developer, had already arranged 2 meetings with the committee members to show progress and to confirm things were developing as instructed. He hopes to have the web site up and running by the end of November.

The chair stated that she would like to be able to formally launch the web site at the December meeting, when she would arrange for a demonstration.

5.  TREASURER’S REPORT:

There has been no change in the accounts. Current Account, £647.27: Deposit Account, £2,134.84; Holme Tower Account, £105.94.

AY apologised for not being able to attend meetings due to ongoing health issues. She offered to resign. The delegate meeting was forthright in its support, and a vote of confidence was suggested and carried.  AY stated that she will draw monies from the account to pay for the web development. The report was accepted on the proposal of Evelyn Wainscott, seconded by Cath Parfitt, and carried unanimously.

6.  SECRETARY’S REPORT:

There was no correspondence.

The secretary reported that the Exs Boys team had folded due to lack of players.

He was also experiencing problems with his computer and may have to call on the chairs help to publish material for the Penarth Times.

8.  ANY OTHER BUSINESS:

The meeting asked why there had been no match reports again in the PT. the secretary explained that there had been a lack of communication between the minutes sec, the fixture sec and the trainee sec. and that he hoped that this had now been resolved and that we should get match report from next week.

The chair suggested that the match report also include a message to disbanded teams inviting players who were still interested in playing to contact the secretary for details of teams that they could join.

Peter Colley asked for clarification as to when the rearranged games form this half of the season should be played. It was confirmed that all games form this half of the season should be played before the start of the January games.

Gareth Jones asked that teams be reminded of the rule stating that games should be underway by 8.15. It was agreed that said notice would be placed in the PT.

“15 All matches to commence not later than 8.15pm. All teams to be complete by the last but 1 player of the visiting teams second roll. Captains to ensure that the full names (initials and Surname) of their players are recorded on the score-card and the board. Home team’s first roll should be completed by 8.45pm.”

Val Poole gave her apologies in advance for next meeting as she will not be available to attend.

There being no further business, the Chairman closed the meeting.

Action points:

•            LH formally launch the web site at the December meeting,

•            LH arrange for a Web demonstration.

•            GA to add this to the agenda

•            AY draw monies to pay for the web development.

•            TS, GA, RS produce match reports for the Penarth Times

•            TS, GA, RS add contact details for disbanded players who still wished to play for the Penarth Times report

•            TS, GA, RS reminder of the rule stating that games should be underway by 8.15 to be placed in Penarth Times.

Delegates Meeting: 11th October 2012

Welcome
The chair welcomed everyone to the meeting, thanking them for turning out on a miserable and extremely wet evening.

Apologies for Absence
Apologies for absence were received from Ann Young.
Minutes of Previous Meeting
The Minutes of the meeting held on 13^th September were taken as read.  It was proposed by Denise Letts, seconded by  Muriel Wills and unanimously agreed they be adopted.
Matters Arising
There were no matters arising.

Treasurers Report
In the absence of the Treasurer, the Chair gave the balances of our accounts as follows:  Current Account, £647.27:  Deposit Account, £2,134.84; Holme Tower Account, £105.94.   The report was accepted on the proposal of Mike Smith, seconded by Evelyn Wainscott, and carried unanimously.


Secretary's Report
The Secretary asked if he would be in order to accept the transfer players from one team within a pub or club to another team in the establishment for a short period, and then transfer them back again to their original teams.  Whilst this was not against the Rules, delegates felt that such a move would be against the spirit of the Rules and that it not be permitted.  There was some discussion on a change in the Rules to allow this, and also to permit players to role twice on the same roll, but it was resolved not to consider this at this time.


Presentation to Home Tower
A cheque for £2,000 was presented to Karen Jones, Fundraising Manager to Holme Tower, who responded by saying that the Management of Holme Tower was really appreciative of the work done by the League year after year.  She said that if any individual, or group, from the League wished to have a tour of Holme Tower, she would willingly arrange it.


Web Site
There was a presentation of what our Web Site would look like, and what it could do, before delegates were asked if they were willing to agree to a payment of £800 to set the site up.  This was agreed without dissent.


Any Other Business
There being no further business, the Chairman closed the meeting.

Delegates Meeting: 12th July 2012

1.  WELCOME:

In the absence of the Chairman, Muriel Wills took the chair and welcomed everyone to the meeting, thanking them for turning out on a miserable and extremely wet evening.

There were seventeen teams represented as per the attached Attendance Sheet.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Liz Hollingsworth.

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 14th June were taken as read.  It was proposed by Evelyn Wainscott, seconded by Ceri Dunstan and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

There were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave the balances of our accounts as follows:  Current Account, £1048.77:  Deposit Account, £2,134.46; Holme Tower Account, £1631.76, not counting the cash handed in this evening.   The report was accepted on the proposal of Denise Letts, seconded by Joan Hughes, and carried unanimously.

6.   SECRETARY’S REPORT:

The Secretary reported that he had little to report other than the fact that the trophies had been ordered and would be delivered by 20th August.  In response to a question from the floor he stated that there were still some teams not registered for the forthcoming season, but he was sure they would soon be on board.

7.  SUMMER BASH:

It was generally agreed that the Summer Bash had been a great success, with no complaints and many people saying how much they had enjoyed themselves.  Joan Hughes stated that she had received a report from the Chairman which was available for anyone to read if they so wished.  Muriel Wills proposed a vote of thanks to all who had contributed to the success of the night.  The Treasurer suggested that we make up the amount we donate to Holme Tower to £2,000 from League funds.  This was agreed and formally proposed by Joan Hughes, seconded by Denise Letts, and carried without dissent.

8.  ANY OTHER BUSINESS:

Muriel Wills stated that as the trophies would not be ready until 20th August we should set the date of the AGM, which is our next meeting, as Thursday 23rd August.  This was agreed.  She also suggested that if anyone wished to be considered as Chairman, Treasurer, or Secretary, they do so as soon as possible.

There being no further business, the Chairman closed the meeting.

Delegates Meeting: 14th June 2012

1.  WELCOME:

The Chairman welcomed everyone to the meeting and thanked them for turning out on a miserable and extremely wet evening.

There were xxxxxxxxxxx teams represented as per the attached Attendance Sheet.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Mr. Graham Ashford. 

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 10th May were amended by the chair as her recollection of the evening was that it was a beautiful sunny evening.  It was proposed by Evelyn Wainscott, seconded by Cath Parfitt and unanimously agreed they be adopted, when amended. 

4.  MATTERS ARISING:

There were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave the balances of our accounts as the same as last month:  Current Account, £446.77:  Deposit Account, £2,134.46; Holme Tower Account, £790.86, not counting the cash handed in this evening.   The report was accepted on the proposal of Val Poole, seconded by Joan Hughes, and carried unanimously.

6.   SECRETARY’S REPORT:

The Secretary reported that he had arranged for additional score cards to be printed by marc Hughes. He reported that the summer competitions were going well so far.

7.  SUMMER BASH:

The bash has so far cost £240 for the sunsets and @£140 for the catering. Ticket sales were a little disappointing at £135 so far. All delegates present agreed to renew efforts to sell tickets.

the raffle prizes were being collected, LH agreed to approach Tesco, boots and  a few local businesses for additional prizes as this was an important part of the fund raising initiative. S&DL were all prepared to sell thickets on the night, and AY promised a number of raffle books.

The Marie Curé banner will be delivered to The Cons on Thursday and GM agreed to take responsibility for its safety he will also endeavour to check if it is all complete. EW offered to bring sellotape and drawing pins. Balloons were donated by AC and several delegates said they would bring balloon pumps up for the evening.

Peter Wickham, specially invited for the meeting, gave an update on the food. He will bring the food to the club already cooked and will use the heated serving dishes and microwave cookers at the club to keep the

food warm; he will bring a few friends who will help to carry the food upstairs. He will also supply spoons, plates, serviettes and black plastic bags. He requested use of the washing up facilities once the food was served.

Peter xxxx and Terry Sealy agreed to look after the door this year.

Preparation for the event would begin at 6pm on the evening.

The running order would be:

7.30 start with disco

@8.00 sunsets

9.00 curry and raffle

10.00 sunsets

11.00 disco

12.00 end.

8.  ANY OTHER BUSINESS:

Xxxxxxx expressed his disappointment that so few teams had registered for the Holme Tower cup this year. The meeting discussed possible causes and solutions. The chair suggested that any solutions be brought forward for discussion at the AGM.

VP asked why the players were asked to pay £1 at the averages competition. Her understanding was that the league paid for the stickers up in all finals. The chair stated that without the monies donated from the players the stickers up would not have been paid.

It was decided that better organisation for these competitions would help ensure that monies were available to the organisers for subsequent competitions.

There being no further business, the Chairperson thanked everyone present for their attendance reminded them of the next meeting on the 12th July at 7.30pm and closed the meeting.

Delegates Meeting: 10th May 2012

1.  WELCOME:

The Chairman welcomed everyone to the meeting and thanked them for turning out on a miserable and extremely wet evening.

There were twelve teams represented as per the attached Attendance Sheet.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Mr. Keith Watts, Miss. Denise Letts, and Mrs. Muriel Wills. 

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 12th April were taken as read.  It was proposed by Evelyn Wainscott, seconded by Joan Hughes and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

There were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave the balances of our accounts as follows:  Current Account, £446.77:  Deposit Account, £2,134.46; Holme Tower Account, £790.86, not counting the cash handed in this evening.   The report was accepted on the proposal of Kath Parfitt, seconded by Julie Jeffery, and carried unanimously.

6.   SECRETARY’S REPORT:

The Secretary reported that he had arranged the Men’s Averages Competition for Thursday 24th May at the Conservative Club, and the Ladies Averages on 29th May at the Penarth Legion Club, both events commencing at 8 pm.

7.  SUMMER BASH:

Joan Hughes reported that she now had Posters and Tickets for the event and that the Sunsets had confirmed their attendance in writing.  Raffle Prizes were currently being “gathered in” and Holme Tower had agreed to provide a Banner for the Hall.  All we needed for a really good evening was a full house.  It was agreed that a meeting of the League Management Committee would be held on Thursday 14th June immediately after the monthly Delegate’s meeting.

8.  ANY OTHER BUSINESS:

There was no other business.

There being no further business, the Chairperson thanked everyone present for their attendance and closed the meeting.