Delegates meeting 10th October 2013

Penarth and District Skittle league.

Minutes of Delegates meeting Thursday 10^th October 2013.

With the chair away, Terry welcomed everyone to the meeting.

Apologies: Liz, Sue, Ann and Kelly.

Minutes from last meeting: All present read the previous meeting's minutes, there were no matters arising from the minutes. Proposed and Muriel Wills seconded that the minutes are true and correct.

Treasurer's report: nothing to report.

Men's and women's fixture Secretary’s report: All team lists in. Terry putting them on and should be sent out in the next two to three weeks. Points tables on the internet needed to be updated and should be done in the next four weeks.

Having problems with the Penarth times, they need to be rung the next day to check that everything is in.

AOB: Problems getting sides, spoke about using the low point player playing again, NO was the answer.

Balls thrown over the line, that needs to be sorted out on the night.

The next meeting will take place on the 14^th November 2013. Planning to the presentations to Holme Towers that evening.

Delegate's Meeting 12th September 2013

The Chair welcomed everyone to the first meeting of the new skittle year.  Liz progressed to introduce new Committee members, Chris Buss the new Treasurer, Corrine Davies the Ladies Fixtures Secretary, Sue Sugarman the Minutes Secretary and last but by no means least our Terry Sealy who is now the Men’s Fixtures Secretary. 

We would all like to thank very much our outgoing members Ann Young our Treasure and Graham for all his help with the minutes.

Apologies: Apologies received from Ann Young, Val Pool, Cath Parfit and Denise Letts.

Minutes from last meeting: All present read the previous meetings minutes, there were no matters arising from the minutes.  Joan Hughes Proposed and Muriel Wills seconded that the minutes are true and correct.

Treasurers report: Nothing to report further than to add £43 to the Marie Curie account.

Men's and women's fixture Secretaries counted up all the registration lists received up until today.  

There are only 25 out of 66 teams, 12 men's and 13 ladies. The lists were supposed to be handed in by today, 12^th September. 

Games are starting this week and many teams are not registered.  

A message needs to go into the Penarth Times requesting all teams that aren't registered to put copies in the box or hand them to the any of the Committee members immediately.

 All team members are needed to construct the awards table.

Nominations for Management Committee:  

Liz has been given 3 nominations so far:

Ann Young, Joan Hughes and Val Pool. 

Other people were put forward: Evelyn Wainscott, Denise Letts, Muriel Wills and Cath Parfitt.

All present raised their hands to vote all the above onto the Management Committee.

AOB:

Liz proposed that we do Holme Towers Presentations at the next meeting in October.

All present were happy for this to go ahead.  Ann proposed that we give £2,000 to Holme Towers, which is made up of £1325 from The Bash and the rest will be made up from the skittles main account.  Everyone was still happy for this to go ahead. 

Liz asked Sue to contact Holme Towers to send someone along to the meeting to collect the cheque.  Also to write to the Penarth Times notifying that this presentation will be taking place and for as many people as possible to attend the next meeting.  Liz asked if one of the ladies could provide the contact at Holme Towers and will pass the name to Sue. 

Liz advised that it has been put forward to get Ann and thank you present and everyone to sign the card.  Everyone agreed that this was a good idea; it was decided to spend £25 on a bouquet of flowers and to get a card.  It was agreed to take the money from the skittles main account. 

Chris agreed to take this on and bring to the presentation night, which would be good for he to be presented at the Holme Towers presentation as this was Ann’s ‘baby’!

Graham Marsh asked if Graham Ashton is still president of the skittle league, Liz confirmed that he is.

The next meeting will take place on the 10^th October - Everyone was asked to spread the word for as many people as possible to come to the next meeting to support the presentation.

Delegate’s Meeting 11th July 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 11^th July 2013

Welcome – The chair welcomed everyone to the meeting and commented on the lovely weather we were having

APOLOGIES;   Apologies for absence were received from Denis Letts and Ann Young.

MINUTES OF PREVIOUS MEETING There were no minutes available from the previous meeting and subsequently no matters arising.

TREASURER’S REPORT ; No report was available owing to Ann Young’s  absence but the chair made a report about the “Summer Bash” which was held in June 2013. Sales of tickets and raffle totalled £1575.10 and after settling with the band the total was £1325.10. Thanks were expressed to both Sonia and Denise Letts whole managed to sell raffle tickets totalling £505.10 after taking out the float it ended up at £480.10. A round of applause was given to Joan Hughes for all the effort she puts into this event. The amount of people attended was excellent and there was also a birthday cake there for Graham Ashford.

SECRETARY’S REPORT: All tournaments are now over and the secretary has all the results, the trophy’s are being purchased and should be available within 5 weeks in time for the AGM and Presentation in August. Monies are still coming in for the registration fees and the closing date is 31 July 2013.

Liz confirmed that she will be updating the Skittle Website with all results and registrations. Could Graham Ashford please put an entry into the Penarth Times to remind teams about their registration fees being submitted in time for the closing date.

The A.G.M.  and trophy presentation will take place on Thursday 29 August 2013 at 8.00 p.m. at Conservative Club when the fixture lists should available. Next delegates meeting is scheduled for 12^th September 2013.

Delegates Meeting May 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 9^th May 2013

1.  WELCOME:

The chair welcomed everyone to the meeting and hoped that everyone had enjoyed the summer which occurred during the weekend.  We are now, she said, back in winter.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Terry Sealey, Graham Marsh, and Yvonne Edwards.

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 11^th April 2013 were taken as read.  It was proposed by Denise Letts, seconded by Evelyn Wainscott  and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

There were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave her report stating that the balances of our accounts were as follows:  Current Account, £611.77:  Deposit Account, £1,335.17; Holme Tower Account, £622.48.    She said it was good to be back, and that she was making good, but slow progress to recovery.  She drew the attention of members to the fact that she had paid the sum of £80 towards the additional cost of the Secretary’s telephone bill resulting from the closure of the Ex’s Club.  The report was accepted on the proposal of Val Poole, seconded by Joan Hughes.

6.   SECRETARY’S REPORT:

In the absence of the Secretary, the Minutes Secretary stated that the Averages and Singles competitions would be sometime in June.  The Ladies pairs and fours had been sorted. 

7.  ANNUAL CHARITY BASH:

Joan Hughes gave a progress report on arrangements for the Charity Event, stating that everything appeared to be going well.  Tickets sales were good, although she only had £85 in hand, with many other tickets put away for later payment.  Denise Letts said that the raffle was sorted, and that the publicity material had been sent out, but had not been published yet.

8.  ANY OTHER BUSINESS:

The Chair stated that in the absence of a positive response to her plea for volunteers to take over as Secretary and Treasurer, she would call a meeting of the Management Committee to discuss this matter.  The meeting is to be held on Thursday 16^th May, commencing at 7.00 p.m.

There being no further business, the Chair closed the meeting.

                                                 

Delegate Meeting April 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 11^th April 2013

1.  WELCOME:

The chair welcomed everyone to the meeting and expressed her pleasure that so many had made the effort to attend this evening.  She introduced Sue, the Treasurer’s daughter, who was here to present the Treasurer’s report.

2.   APOLOGIES FOR ABSENCE:

.Apologies for absence were received from Terry Sealey, Ann Young, and Ceri (Sully Flyers).

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 14^th March 2013 were taken as read.  It was proposed by Muriel Wills, seconded by Joan Hughes and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

.There were no matters arising.

5.   TREASURER’S REPORT:

Sue gave the report stating that the balances of our accounts were as follows:  Current Account, £666.80:  Deposit Account, £1,335.18; Holme Tower Account, £297.45.    She gave the Treasurer’s thanks to the delegates for the cards, flowers, and visits which were truly appreciated. The report was accepted on the proposal of Denise Letts, seconded by Yvonne Edwards, and carried unanimously.

6.   SECRETARY’S REPORT:

In the absence of the Secretary, the Minutes Secretary stated that the Ladies Holme Tower competition would start on Monday 13^th May, with the Men’s first round on Wednesday 15^th.  Team Registration Forms were available from behind the Bar in the Conservative Club.

7.  ANNUAL CHARITY BASH:

Joan Hughes gave a progress report on arrangements for the Charity Event, stating that the Band had been booked, the food had been organised, and the raffle was currently being addressed.  Tickets were already on sale, and posters were being distributed.  There is nothing much to be done at this time, other than to push ticket sales.

8.  ANY OTHER BUSINESS:

 The Chair stated that it was unlikely that the Secretary and Treasurer would stand for re-election at the AGM in August and asked for delegates to put their thinking caps on.  After all, she said, “I cannot run the League on my own, even though I am really good !”

There being no further business, the Chair closed the meeting.

                                                 

Delegate Meeting March 2013

Penarth and district skittles league

Minutes of the Delegate meeting Thursday 14^th March 2013

Teams in attendance:

The Blues, The Cliverbirds, Conservative Ladies, Goosey Ganders, Leos Lasses, New Faces, Sexpots, Conservative B, Legion A, Llandough C

The chair welcomed the delegates to the meeting, and thanked them for their attendance

Apologies for absence were received from Ann young, Denise Letts and Graham Ashford.

There were no matters arising from the minutes of the previous meeting, and they were accepted as true and accurate record by Val Poole and Muriel wills.

There was no treasurer report as the treasurer was not present.

The secretaries report:

·        Clive wanderers have folded due to lack of players.

·        We are still ironing out issues with the web pages, so there may be slight discrepancies in the league table positions as the season draws to a close. The tables that are published in the Penarth times are the accurate ones.

·        The chair stated that she would add this message to the home page of the web page, to avoid confusion.

·        The chair asked the meeting to agree to reimburse the secretary for the number of phone calls he had to make dealing with the crisis at the Ex-service men’s club. The meeting agreed unanimously that the league would reimburse the secretary as long as he could provide a bill showing the expenditure.

·        The secretary asked the delegates to join him in thanking Evelyn wainscot for printing out more forms in preparation for the summer competitions, and registration.

The annual charity bash tickets are available for sale; there are also posters available for distribution. Joan Hughes also has letter from home towers for anyone needing them to verify raffles prize donations. 45 tickets have been sold so far.

·        He asked Evelyn wainscot to run the ladies summer competitions, the chair offered her support.

There was no one available to talk about food for the evening so the chair agreed to discuss at the next meeting. Additionally the situation with the disco would also need to be clarified for the next meeting.

The chair appealed to the delegates to help find new committee members for the coming year. She reminded the meeting  that all offices are up for election and that if anyone wishes to stand they would receive help and support from existing committee members, additionally job descriptions were available from the leagues web site. www.penarthskittlesleague.blogspot.co.uk

There being no other business, the chair thanked the delegates for their attendance and confirmed that  the date of the next meeting was Thursday 11^th April 2013, 7.30 pm at the Conservative Club.

Delegate’s Meeting:10th January 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 10^th January 2013

1.  WELCOME:

The chair welcomed everyone to the meeting and thanked them for their attendance.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Evelyn Wainscott, Denise Letts, and Eira Allen.

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meetings held on   8^th November and 13^th December 2012 were taken as read.  It was proposed by Muriel Wills, seconded by  Joan Hughes and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

Apart from the addition of Val Poole to the Apologies for absence from rthe December meeting, there were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave the balances of our accounts as follows:  Current Account, £436.79:  Deposit Account, £1,334.84; Holme Tower Account, £188.94.  The Treasurer also reported that she felt that more effort should be made to raise funds for Holme Towers, and there was some discussion on how we could raise interest among the male skittlers.  The report was accepted on the proposal of Keith Watts, seconded by terry Sealy, and carried unanimously.

6.   SECRETARY’S REPORT:

The Secretary reported that 19 of the 28 postponed games had been played to date, and more were being played this evening.  He explained his actions to find alternative alleys for the teams playing at the Ex’s Club following reports of its imminent closure.  However, this morning he had been advised, verbally, that it was to stay open and that the teams could carry on playing there.  Graham Marsh proposed a vote of thanks for the efficient way Terry had taken command of the situation. It was agreed that the outstanding match between Coronation Angels and Common Ladies would be played as soon as possible.

7.  LAUNCH OF WEB SITE:

The Chair stated that a demonstration of the new web site would take place after the meeting for those who wished to stay behind.           

8.  ANY OTHER BUSINESS:

a)  The Chair suggested that there should be a meeting of the Management Committee on Thursday 24^th January at 7.00 p.m.  This was agreed.

b)   The secretary suggested that he would continue to print off competition forms until everyone was familiar with the web site and how they could access its information.  This was also agreed.

c)   Joan Hughes asked if the Annual Charity Bash could be placed on the Agenda for the next meeting as an early start could bring considerable benefits.

d)   It was agreed that the date of the next meeting would be Thursday 7^th February to avoid clashing with Valentine’s Day  

There being no further business, the Chairman closed the meeting.