Delegates Meeting May 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 9^th May 2013

1.  WELCOME:

The chair welcomed everyone to the meeting and hoped that everyone had enjoyed the summer which occurred during the weekend.  We are now, she said, back in winter.

2.   APOLOGIES FOR ABSENCE:

Apologies for absence were received from Terry Sealey, Graham Marsh, and Yvonne Edwards.

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 11^th April 2013 were taken as read.  It was proposed by Denise Letts, seconded by Evelyn Wainscott  and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

There were no matters arising.

5.   TREASURER’S REPORT:

The Treasurer gave her report stating that the balances of our accounts were as follows:  Current Account, £611.77:  Deposit Account, £1,335.17; Holme Tower Account, £622.48.    She said it was good to be back, and that she was making good, but slow progress to recovery.  She drew the attention of members to the fact that she had paid the sum of £80 towards the additional cost of the Secretary’s telephone bill resulting from the closure of the Ex’s Club.  The report was accepted on the proposal of Val Poole, seconded by Joan Hughes.

6.   SECRETARY’S REPORT:

In the absence of the Secretary, the Minutes Secretary stated that the Averages and Singles competitions would be sometime in June.  The Ladies pairs and fours had been sorted. 

7.  ANNUAL CHARITY BASH:

Joan Hughes gave a progress report on arrangements for the Charity Event, stating that everything appeared to be going well.  Tickets sales were good, although she only had £85 in hand, with many other tickets put away for later payment.  Denise Letts said that the raffle was sorted, and that the publicity material had been sent out, but had not been published yet.

8.  ANY OTHER BUSINESS:

The Chair stated that in the absence of a positive response to her plea for volunteers to take over as Secretary and Treasurer, she would call a meeting of the Management Committee to discuss this matter.  The meeting is to be held on Thursday 16^th May, commencing at 7.00 p.m.

There being no further business, the Chair closed the meeting.

                                                 

Delegate Meeting April 2013

PENARTH & DISTRICT SKITTLE LEAGUE

Minutes of Delegate’s Meeting – 11^th April 2013

1.  WELCOME:

The chair welcomed everyone to the meeting and expressed her pleasure that so many had made the effort to attend this evening.  She introduced Sue, the Treasurer’s daughter, who was here to present the Treasurer’s report.

2.   APOLOGIES FOR ABSENCE:

.Apologies for absence were received from Terry Sealey, Ann Young, and Ceri (Sully Flyers).

3.   MINUTES OF PREVIOUS MEETING:

The Minutes of the meeting held on 14^th March 2013 were taken as read.  It was proposed by Muriel Wills, seconded by Joan Hughes and unanimously agreed they be adopted. 

4.  MATTERS ARISING:

.There were no matters arising.

5.   TREASURER’S REPORT:

Sue gave the report stating that the balances of our accounts were as follows:  Current Account, £666.80:  Deposit Account, £1,335.18; Holme Tower Account, £297.45.    She gave the Treasurer’s thanks to the delegates for the cards, flowers, and visits which were truly appreciated. The report was accepted on the proposal of Denise Letts, seconded by Yvonne Edwards, and carried unanimously.

6.   SECRETARY’S REPORT:

In the absence of the Secretary, the Minutes Secretary stated that the Ladies Holme Tower competition would start on Monday 13^th May, with the Men’s first round on Wednesday 15^th.  Team Registration Forms were available from behind the Bar in the Conservative Club.

7.  ANNUAL CHARITY BASH:

Joan Hughes gave a progress report on arrangements for the Charity Event, stating that the Band had been booked, the food had been organised, and the raffle was currently being addressed.  Tickets were already on sale, and posters were being distributed.  There is nothing much to be done at this time, other than to push ticket sales.

8.  ANY OTHER BUSINESS:

 The Chair stated that it was unlikely that the Secretary and Treasurer would stand for re-election at the AGM in August and asked for delegates to put their thinking caps on.  After all, she said, “I cannot run the League on my own, even though I am really good !”

There being no further business, the Chair closed the meeting.

                                                 

Delegate Meeting March 2013

Penarth and district skittles league

Minutes of the Delegate meeting Thursday 14^th March 2013

Teams in attendance:

The Blues, The Cliverbirds, Conservative Ladies, Goosey Ganders, Leos Lasses, New Faces, Sexpots, Conservative B, Legion A, Llandough C

The chair welcomed the delegates to the meeting, and thanked them for their attendance

Apologies for absence were received from Ann young, Denise Letts and Graham Ashford.

There were no matters arising from the minutes of the previous meeting, and they were accepted as true and accurate record by Val Poole and Muriel wills.

There was no treasurer report as the treasurer was not present.

The secretaries report:

·        Clive wanderers have folded due to lack of players.

·        We are still ironing out issues with the web pages, so there may be slight discrepancies in the league table positions as the season draws to a close. The tables that are published in the Penarth times are the accurate ones.

·        The chair stated that she would add this message to the home page of the web page, to avoid confusion.

·        The chair asked the meeting to agree to reimburse the secretary for the number of phone calls he had to make dealing with the crisis at the Ex-service men’s club. The meeting agreed unanimously that the league would reimburse the secretary as long as he could provide a bill showing the expenditure.

·        The secretary asked the delegates to join him in thanking Evelyn wainscot for printing out more forms in preparation for the summer competitions, and registration.

The annual charity bash tickets are available for sale; there are also posters available for distribution. Joan Hughes also has letter from home towers for anyone needing them to verify raffles prize donations. 45 tickets have been sold so far.

·        He asked Evelyn wainscot to run the ladies summer competitions, the chair offered her support.

There was no one available to talk about food for the evening so the chair agreed to discuss at the next meeting. Additionally the situation with the disco would also need to be clarified for the next meeting.

The chair appealed to the delegates to help find new committee members for the coming year. She reminded the meeting  that all offices are up for election and that if anyone wishes to stand they would receive help and support from existing committee members, additionally job descriptions were available from the leagues web site. www.penarthskittlesleague.blogspot.co.uk

There being no other business, the chair thanked the delegates for their attendance and confirmed that  the date of the next meeting was Thursday 11^th April 2013, 7.30 pm at the Conservative Club.